Privacy Statement for Aker Solutions

Aker Solutions ASA operates the Site and is the controller for the processing of your personal data when you use the website. The local Aker Solutions company in your country is the controller for the processing of your personal data for the purpose of providing local services and communication.

To the extent your personal data is processed by one of Aker Solutions' business units, that business unit will be considered controller when determining the purposes and means for the processing in accordance with any applicable privacy statement for the processing.

Aker Solutions has adopted Binding Corporate Rules for processing and transfer of personal data ("Aker Solutions Data Protection Procedure (BCR)"). The BCR provide Aker Solutions with a legal basis for transferring personal data from group companies established within the EU/EEA to group companies established outside the EU/EEA. The BCR have been approved by the Norwegian and other relevant data protection authorities and is an important measure to ensure and demonstrate compliance with the EU Data Protection Directive 95/46/EC, and from 25 May 2018, the EU General Data Protection Regulation 2016/679 ("GDPR"). For more information about the BCR and group companies bound by the BCR, please see http://akersolutions.com

1. How and Why We Use Personal Data

When you visit the website

When you visit the website, we collect data through cookies as described in section 4 below. The data we collect through cookies consists of data relating to your device, IP-address and your use of the Site. We use the data collected through cookies for providing you with the best user experience and for improving the Site's content by tracking usage patterns and recording preferences.

For more information about cookies and how to accept and reject cookies through settings in your browser, see section 4 below and our Cookie Policy.

When you subscribe to a newsletter

When you subscribe to receive a newsletter (which may include news, press releases and stock exchange notifications from Aker Solutions), we collect your e-mail address in order to be able to send you the requested newsletter. In order to subscribe, you must provide your consent prior to receiving the newsletter. You can opt-out of receiving newsletters from us at any time by following the unsubscribe instructions at the bottom of the newsletter that you receive.

The legal basis for processing your e-mail address when you subscribe to a newsletter is your consent, which you are free to withdraw at any time.

When you apply for a job

When you apply for a job through the website, we use a job application portal operated by an external service provider on our behalf, for processing and handling your job application. When you apply for a job, the service provider collects your general contact information, CV, information about your education, competencies and skills, career and work experiences and other information such as picture, social security number, job certificates, work permit, work history, references and other relevant background information. For some positons a background check is performed by a third party service provider on behalf of Aker Solutions. You might also be asked to undergo psycosymetric testing. For relevant candidates all this information will be forwarded to Aker Solutions.

We use this information in order to determine your eligibility for the job and select the right candidate for the position in question.

With your consent, we may also retain your data for the purposes of identifying you as a potential candidate for future suitable vacancies and/or to inform you of future suitable vacancies. If there are no suitable jobs listed on our website you can also upload your CV to our recruitment partner’s job application portal for future opportunities. Your candidate profile will be visible to our recruiters.

The legal basis for processing and storing your job application, CV and related information is your consent and that the processing is necessary in order to take steps at your request prior to entering into a contract. You can withdraw your consent or update your information at any time through the job application portal or by using the contact information available in the job application portal.

When you otherwise contact us

When you otherwise contact us, such as for ordering products and services or in relation to projects, media- or, investor contacts, supplier relations, sponsorships, donations or webmaster, we collect your name, e-mail address and phone number and any other information that you wish to provide to us in order to enable us to meet your request. When you sign up for one of our events we collect your name and contact information in order to be able to register you for the event.

We also collect your name, e-mail address, telephone number, name of employer and name of the person you are visiting when you visit our headquarters and offices, through our visit registration system in the reception. We use this data for notifying the person you are visiting about your arrival and with your consent, keep it for recognition at a later stage. You can withdraw your consent at any time.

The legal basis for this processing is that the processing is necessary for fulfilling a contract with you or for taking steps prior to entering into contract, or that it is in our legitimate interest to meet your request and to improve our business and services and these interests are not overridden by your rights to data protection.

When you submit a report through our whistleblowing channel

If you submit a report through our whistleblowing channel, we will collect information about whether or not you are an employee of Aker Solutions and your name and contact information if you choose to provide us with that information. We may also process data relating to your knowledge of the reported incident to the extent such information is included in your report.

You can choose to make an anonymous report, but we encourage you to provide your contact information in the report or to open a secure postbox, so that we may contact you for more information where this is necessary in order to investigate the reported incident. Please see the Whistleblowing privacy statement for more information about how we handle your personal data when you submit a report through our whistleblowing channel.

The legal basis for processing the personal data you submit through the whistleblowing channel is that the processing is necessary for Aker Solutions' legitimate interest of discovering breaches, suspected breaches or incidents as described in Aker Solutions' Whistleblower Procedure.

To the extent that the processing relates to sensitive personal data, the legal basis for such processing is that it is necessary for the purposes of carrying out the obligations and exercising the specific rights of Aker Solutions in the field of employment and social security and social protection law, or that the processing is necessary for the establishment, exercise or defense of legal claims.

2. Sharing of Personal Data

We will not share your personal data with third parties except for in circumstances where such sharing is necessary as part of our regular operation or to provide our services as further described in this section.

Occasionally we use external third-party service providers for delivering services on our behalf and on our instructions as set out in a data processing agreement with the relevant service provider. We use such service providers for example for security services, consultancy purposes, hiring services (temporary work arrangements) recruitment services, hereunder operating our job application portal, HR administration and tasks, global mobility services, financial services, facility services, IT services for delivering systems and related support, providing customer support, hosting websites, performing integrity due diligence of our business partners, processing transactions or performing statistical analysis of our services. In such instances we may share your personal data with such parties to the extent necessary to perform such work.

When necessary in order to fulfil a request from you or for entering into an employment contract with you or in other circumstances where sharing is necessary in order to meet your inquiry, we may share your personal data with other Aker Solutions legal entities and our HR service providers. We may also share your personal data with our recruiters if you upload your CV to our website.

We will not disclose your personal data to third parties for the purposes of allowing them to market their products or services to you, nor will we disclose personal data to our carefully selected business partners, unless you have given your explicit consent to such use.

In the event that we sell or buy any business or asset, we may disclose your personal data to such prospective buyers or sellers, such as in the case of joint ventures. We may further share your personal data with third parties, organizations or individuals to the extent necessary to protect and defend Aker Solutions (including enforcing any applicable terms and conditions). The legal basis for such processing is that the processing is necessary for achieving our legitimate interest in being able to executing such sale or buy.

When required by law, regulation, legal process or an enforceable governmental request, we may share your personal data for legal reasons within the Aker Solutions Group and to public authorities or governments but only to the extent we are required to do so.

3. Transfer of Personal Data

When sharing personal data to other parties as described above, we sometimes need to transfer personal data to a country outside the EEA in order to be able to fulfil one of the purposes set out in this Privacy Statement. As an example, we may need to transfer personal data to Aker Solutions' business units outside the EEA in order to be able to offer you a job if you have applied for a position outside of the EEA.

We will not transfer personal data to a third country outside of the EEA that does not provide adequate protection of personal data unless appropriate safeguards are adduced or the transfer otherwise takes place in accordance with applicable data protection legislation. Examples of such safeguards are Binding Corporate Rules, EU Standard Contractual Clauses or if the receiving party is certified under the EU-US Privacy Shield.

Aker Solutions has adopted binding corporate rules for processing and transfer of personal data ("Aker Solutions Data Protection Procedure", "BCR"). The BCR provide a legal basis for transferring personal data from group companies established within the EU/EEA to group companies established outside the EU/EEA. The BCR have been approved by the Norwegian and other relevant data protection authorities and is an important measure to ensure and demonstrate compliance with the EU Data Protection Directive 95/46/EC, and from 25 May 2018, the EU General Data Protection Regulation 2016/679 ("GDPR"). For more information about the BCR and group companies bound by the BCR, please see http://akersolutions.com  

4. Cookies

The Aker Solutions website uses cookies to ensure you get the best user experience. Cookies are small text files that are placed on your device to track usage patterns and record preferences. If you continue browsing, we assume you accept the use of cookies. Please see our Cookie Policy for more information about cookies.

5. Security of Processing

We will process your personal data securely and will apply and maintain appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the processing involves the transmission of data over a network, and against all other unlawful forms of processing. Access to personal data is strictly limited to personnel of Aker Solutions and its controlled business units and affiliates who have appropriate authorization and a clear business need for that data.

6. Retention and Deletion of Data

Your personal data will be retained as long as necessary to fulfil the legitimate purpose(s) for the processing and as long as required by law. If you or your employer have a contractual relationship with us, any personal data relating to you will be retained as long as necessary to enable us to fulfil our obligations relating to that contractual relationship.

If you apply for a job through our website, we will retain your personal data for one year from the position is filled, and delete it thereafter, unless you request us to retain it for a longer period of time in order to notify you of similar job offerings. If you consent to certain processing, we store your personal data until you withdraw your consent or once the personal data is no longer necessary for achieving the purpose of the processing.

7. Your Rights As a Data Subject

You have the right to request access to and rectification of any information we have collected about you through your use of the website and its online functionalities. To help us keep your personal data updated, we advise you to inform us of any changes or discrepancies.

You also have the right to erasure and restriction of processing in some instances. You may have a right to receive personal data concerning you in a machine-readable format and to forward the data to another party (data portability), provided that certain conditions are met.

You also have the right to object to the processing, including if the processing is for marketing purposes. In order to object to processing, please contact the Group Privacy Officer. To exercise your rights as a data subject, or if you wish to make a complaint regarding our compliance with this Privacy Statement or our BCR, please contact the Group Privacy Officer at Aker Solutions (see contact information in section 11 below).

You have a right to complain to the Norwegian Data Protection Authority, but we encourage you to first contact the Group Privacy Officer, before filing such complaint.

8. Privacy Statements of Third Parties

This Privacy Statement addresses the collection, use and disclosure of personal data by Aker Solutions as described above. This Privacy Statement does not address or govern the privacy practices adopted by third parties on third party websites or in relation to third party services that may be accessible through use of the website.

Although we try only to link to websites that share our high standards for privacy, we are not in any way responsible for the content or the privacy practices employed by third party websites or third party services. We encourage you to familiarize yourself with the privacy policies applicable to such websites or services prior to providing them with your personal data.

9. Governing Law and Jurisdiction

The akersolutions.com website is governed by Norwegian law, and the District Court of Oslo shall be the legal venue with exclusive jurisdiction over any dispute arising from your use of this website.

10. Changes to This Privacy Statement

We may update this Privacy Statement from time to time. If such updates are minor and do not have a material meaning for your rights or the way we use personal data, we may make such changes without posting a specific notice on our website. We encourage you to review this Private Statement on a regular basis to familiarize yourself with the latest updates.

If we make material changes to this Privacy Statement that may affect your rights or the way we use personal data, we will provide a specific notice on our website.

11. How to Contact Us

If you have any questions or comments relating to this Privacy Statement or want to exercise your rights, please contact our Group Privacy Officer at pii@akersolutions.com. If you have unresolved concerns, you also have the right to complain to the supervisory authority competent to resolve such concerns according to the applicable law or Aker Solutions' Binding Corporate Rules.

Effective date: May 8, 2018 / Last updated: May 8, 2018